Most of our invited speakers, whether part of a conference, workshop, or delivering a lecture, require some level of travel assistance and/or overnight accommodation.
The information gathered below and the links found to the right are provided to help you to this end.
Student assistants working with faculty should contact Kristin Brown to make arrangements. If you are a member of faculty or staff you should make travel or accommodation arrangements directly, according to the following guidelines:
Travelers, or those making arrangements for them, should book the lowest-priced, non-stop coach class airfare available on a US Carrier (when available) using Harvard’s preferred travel agency, BCD Travel. Reservations should be made early to receive advance purchase discounts.
Using BCD Travell enables CMES to take advantage of Harvard’s negotiated discounts and to cover the cost directly. Travelers will not be inconvenienced by paying for their airfares out of pocket or by waiting to be reimbursed. Any travelers purchasing airline tickets with other travel agencies are required to submit evidence that their ticket is no more expensive than a comparable ticket purchased through World Travel. For this reason, guests in CMES-sponsored events should be discouraged from making their own arrangements through sources other than BCD Travel.
BCD Travel
Telephone: 617-xxx-xxxx
Fax:
xxx@xxx.xxx
http://www.bcdtravel.com/
Reservations: 617-496-8000 (lines are open Monday to Friday from 9 to 6)
Participants can call World Travel directly to make their travel arrangements. The ticket will be issued once it has been approved using Harvard’s online payment system. To arrange for approval, participants should ask the agent to send the proposed itinerary to Alison Howe and ensure that the fare is the lowest-priced, non-stop airfare with a US carrier available.
World Travel can also make travel arrangements for large groups. World Travel will issue you with a Booking Group ID that should be cited each time you arrange travel.
Participants in CMES events may rent a car for the purpose of traveling from their home to and from Cambridge when driving is less expensive and more convenient than airline or rail travel. Please be sure to review Harvard’s policies before instructing a participant to make arrangements.
If the participant uses his/her own vehicle, s/he may be reimbursed for its use at a rate of 45c per mile (this figure is updated periodically). When requesting reimbursement please provide documentation of the driving distance by printing out a MapQuest (or alternative online) directions.
The garage closest to the Center for Middle Eastern Studies is Broadway Garage CMES visitors can purchase a one-day permit online . Enter ‘Middle Eastern Stud.’ for department and ‘3013’ for department code.
We can reimburse the cost of the permit of street parking, but are unable to cover parking tickets, clamping or towing fees, or other charges
Standard-rate rail travel may be used for participants in CMES events. First-class rail travel is not allowed.
CMES and Harvard have negotiated rates with many Harvard-area hotels. The nightly room rate for participants in CMES events should not exceed $200.00. When reserving hotel accommodation please request the Harvard rate and ask that the invoice be sent directly to the CMES Financial Associate, Anna Kreslavskaya, and give a detailed booking reference to appear on the invoice.
Invoices should be sent to:
Anna Kreslavskaya
CMES Financial Associate
38 Kirkland Street, Room 105
Cambridge, MA 02130
(low-medium-high season)
- A Friendly Inn, ask for Harvard discount - 617 547 7851
- Irving House, ask for Harvard discount - 617 547 4600
- The Faculty Club, $199 - 617 495 5758
- Harvard Square Hotel,$119/$139/$169 - 617 864 5200
- The Inn at Harvard/$189/$229 - 617 491 2222
- Sheraton Commander Hotel, ask for the Harvard discount -$185/$205 - 617 547 4800
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